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Receptionist - On Call
Receptionist - On Call
ID:
49270
Expiry Date:
Thursday, August 14, 2014 - 9am
Job Type:
Casual
Region:
Other
City:
Campbell River
Company:
Broadstreet Properties Ltd
Industry:
Management/ Administration
Wage:
DOE
Qualifications & Experience:
Are you looking for an exciting and challenging career in the property management industry? Would you like to work with a leading edge, dynamic company that offers diversity and unlimited growth potential? Broadstreet Properties Ltd. is a leading provider of multi-family housing across Western Canada, and we are seeking highly motivated, and career minded people like you! We offer our employees a diverse, dynamic work environment and potential for career advancement.
Job Summary
The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. Includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The Receptionist will also be responsible for administrating company correspondence and travel arrangements on occasion. The Receptionist is responsible for monitoring, recording, researching and producing reports on the costs or regular expenditures such as flight costs and or courier costs.
Duties and Responsibilities
*Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties
*Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
*Take and record telephone, e-mail, or written message for staff members
*Type forms, letters, reports, and memos as necessary
*Receive and distribute all forms of paper correspondence
*Organize, maintain, and coordinate office records and files in their proper locations
*Compile data for various reports.
*Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and book travel arrangements
*Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
*As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
*Provide information to staff and/or clients about special activities
*Schedule appointments for interviews
*Ensure all forms and reports are completed as needed
*Ensure that the appropriate evacuation procedures are carried out in the event of an emergency
*Observe and report any security issues to the Office Manager
*Arrange travel bookings via approved providers, distribute tickets to staff, and post incurred expenses to the summary sheet
*Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
*Maintain the reception in a tidy and presentable manner
*Accept and monitor inbound shipments as necessary
Credentials and Experience
*High school diploma or GED, or an acceptable combination of education and experience
*2 years of direct work experience in a receptionist capacity
*Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on
*Superior typing and dicta-typing skills
*Able to write simple correspondence, including memos, letters, etc.
*General mathematical skills
*Ability to apply understanding to carry out instructions in written, verbal, or diagram form
*Adjusts and is flexible to meet changing work needs and demands
*Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items
*Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint
*Is fiscally responsible and suggests cost-saving measures
*Able to maintain filing systems and basic databases
*Excellent analytical and problem solving skills
*Meticulous records maintenance skills
*Superior telephone manners and strong interpersonal skills
*Strong written and verbal skills to communicate with all levels of the organization and its executive team
*Strong customer service orientation
Broadstreet Properties offers excellent wages for the right candidate. We provide a variety of training for employees who are motivated to succeed and want to expand their horizons.
Don’t miss out on this opportunity to join a growing company with endless possibilities – Apply Now!
Apply Here: http://www.Click2Apply.net/r6j6nbd
Job Summary
The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. Includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments. The Receptionist will also be responsible for administrating company correspondence and travel arrangements on occasion. The Receptionist is responsible for monitoring, recording, researching and producing reports on the costs or regular expenditures such as flight costs and or courier costs.
Duties and Responsibilities
*Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties
*Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
*Take and record telephone, e-mail, or written message for staff members
*Type forms, letters, reports, and memos as necessary
*Receive and distribute all forms of paper correspondence
*Organize, maintain, and coordinate office records and files in their proper locations
*Compile data for various reports.
*Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and book travel arrangements
*Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
*As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
*Provide information to staff and/or clients about special activities
*Schedule appointments for interviews
*Ensure all forms and reports are completed as needed
*Ensure that the appropriate evacuation procedures are carried out in the event of an emergency
*Observe and report any security issues to the Office Manager
*Arrange travel bookings via approved providers, distribute tickets to staff, and post incurred expenses to the summary sheet
*Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
*Maintain the reception in a tidy and presentable manner
*Accept and monitor inbound shipments as necessary
Credentials and Experience
*High school diploma or GED, or an acceptable combination of education and experience
*2 years of direct work experience in a receptionist capacity
*Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and so on
*Superior typing and dicta-typing skills
*Able to write simple correspondence, including memos, letters, etc.
*General mathematical skills
*Ability to apply understanding to carry out instructions in written, verbal, or diagram form
*Adjusts and is flexible to meet changing work needs and demands
*Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items
*Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint
*Is fiscally responsible and suggests cost-saving measures
*Able to maintain filing systems and basic databases
*Excellent analytical and problem solving skills
*Meticulous records maintenance skills
*Superior telephone manners and strong interpersonal skills
*Strong written and verbal skills to communicate with all levels of the organization and its executive team
*Strong customer service orientation
Broadstreet Properties offers excellent wages for the right candidate. We provide a variety of training for employees who are motivated to succeed and want to expand their horizons.
Don’t miss out on this opportunity to join a growing company with endless possibilities – Apply Now!
Apply Here: http://www.Click2Apply.net/r6j6nbd
How to apply:
Apply Here: http://www.Click2Apply.net/r6j6nbd
Website: